From Reorder Recommendation to Purchase Order - Without Retyping
Knowing what to reorder is half the job; getting it onto a purchase order is the other half. How Stockful turns recommendations into a draft order per supplier, sends it, receives it and lands the true cost.
There are two halves to restocking. The first is working out what to order: which SKUs, how many, and when. The second is getting that decision onto an actual purchase order your supplier can act on. Most tools help with the first half and leave you to do the second by hand - reading numbers off one screen and retyping them into another.
That retyping is where mistakes creep in: a transposed quantity, a wrong unit cost, a SKU matched to the wrong variant. It’s also just slow, especially on a big order.
Both halves, in one place
Stockful’s first half is the decision, done properly: it works out what to reorder from your sales history, out-of-stock-aware velocity and lead times, so the order starts from real numbers rather than a hunch.
The second half is now built in. Purchase orders live in Stockful - created, sent, received and costed in the app, alongside the numbers that justified them.
From a list to a draft order
On the reorder recommendations page you pick what to order - a single item, or bulk-select a batch. Those lines group automatically into one draft purchase order per supplier, so a twenty-line recommendation across four suppliers becomes four orders rather than one afternoon of sorting.
Each line is priced from that supplier’s price list, which holds the things that actually determine an order: supplier SKU, cost, pack size, minimum order quantity, lead time, and the supplier’s minimum order value. Nothing gets retyped, and the quantities respect the constraints your supplier actually imposes.
You can also start an order from scratch when the trigger isn’t a recommendation - a seasonal buy, a new line, a supplier deal.
Sending it
Once the lines are right, send it the way your supplier expects: export a branded PDF, print packing slips, or email the order straight to them from Stockful. If you buy abroad, the order can be placed in the supplier’s currency.
Receiving it, honestly
Deliveries rarely arrive in one clean piece, so receiving isn’t a single button. You can log shipments as in transit, accept or reject what turns up, take partial receipts against the order, and close it when it’s genuinely complete. Orders can be cancelled, duplicated or archived, and you can track payments and tags against them.
The part most tools skip: what it really cost
A purchase order tells you what you agreed to pay. It doesn’t tell you what the stock actually cost you once it landed - and that gap is where margins quietly go wrong.
Add shipping, duties and fees to the order and Stockful allocates them across the units, so each item carries its real cost. That figure feeds your average cost and your margin reporting, and it can optionally sync back to Shopify’s cost per item so both systems agree.
It all works alongside Shopify inventory and Shopify POS, so received stock and costs land where the rest of your operation already runs.
The point of a recommendation
A reorder recommendation is only worth anything if acting on it is easy. If turning it into a real order means half an hour of careful retyping, the good numbers get watered down by manual error - or the order gets put off. Keeping the decision, the order, the receipt and the true cost in one place keeps it a single, quick step.
You can see the full flow on the Shopify purchase orders page, and it’s included on every plan - the same reorder recommendations, suppliers and purchase orders whether you’re on Starter or Pro.
Coming from Stocky? Your suppliers, price lists and purchase-order history can come with you - see the Stocky migration tool, which has to run before Stocky’s API shuts down on 31 August 2026.
Get started free at stockful.app with a 14-day free trial. Stockful works out what to reorder, then builds, sends and costs the order.
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